Outlook: Organising Events in the Calendar

In this course, participants will learn to efficiently schedule, manage, and share events and meetings using Outlook’s powerful calendar features.

Outlook is more than just an e-mail program. It can be used to send e-mails and to create and effectively manage events and meetings in the calendar. Outlook offers a number of useful settings that can be used to set up the calendar interface so that one has a quick overview. There is also the option to create additional calendars in addition to the standard calendar and to integrate shared calendars from other people. The calendars can be bundled into calendar groups. One can also access group calendars or share their own calendars with other people.

Course Topics

Customise calendar interface and settings

Customise calendar interface

Showing and hiding the simplified ribbon
Changing the calendar view
Navigating through the calendar
Displaying calendars overlapping or separately
Showing calendar week numbers
Adjusting the time scale of the calendar

Customise calendar settings

Customising reminders for events and meetings
Deactivating the automatic conversion to an online meeting

Plan and manage events

Create events and meetings

Which aspects should be considered when creating a meeting?
Creating an event or a meeting
Converting an event to a meeting
Creating a series of events or meetings
Creating an all-day or a multi-day event
Adding a file attachment to an event or a meeting
Booking a room for a meeting
Formating the invitation text

Book events and meetings effectively

Using the Scheduling Assistant
Setting a status for an event or a meeting
Creating OneNote meeting notes
Inserting a Loop component in event
Setting response options for a meeting
Categorising an event or a meeting

Respond to meeting invitations

Responding to a meeting invitation
Suggesting another time for a meeting

Manage events and meetings

Filtering the calendar view
Viewing meeting responses
Postponing an event or a meeting
Deleting an event
Cancelling a meeting as the organiser

Manage calendar

Create calendars and calendar groups

Creating a calendar
Creating a calendar group

Share and integrate calendars

Sharing a calendar
Customising calendar permissions
Opening and adding a shared calendar
Hiding, removing or deleting calendars
Printing a calendar